How to Make QR Table Cards for Your Corporate (3 Options)

QR table cards are the secret weapon for corporate reception games. Instead of announcing a code over the microphone and hoping attendees heard it, you place a beautiful card at each table with a QR code they scan to instantly join the game. Here's how to make them, what to include, and how to make them match your corporate aesthetic.

What Are QR Table Cards?

QR table cards are small printed cards (typically 4x6 or 5x7 inches) placed at each table during your corporate. They contain:

• A scannable QR code that opens the game in the guest's phone browser
• A short join code (like "SMITH") for attendees who prefer to type it in
• Simple instructions ("Scan to play!")
• Your corporate branding/colors

When a guest scans the QR code, their phone browser opens directly to the game — no app download, no sign-up, no friction.

Option 1: Use Built-In QR Table Cards (Easiest)

My Corporate Trivia generates print-ready QR table cards automatically as part of your game setup. They:

• Match your custom corporate colors
• Include your custom join code
• Generate a unique QR code for your specific game
• Come in a print-ready PDF format
• Include clear guest instructions

Just download, print at home or at your local print shop, and cut. Takes about 5 minutes.

Option 2: Design Custom Cards in Canva

If you want full creative control, you can design QR table cards in Canva:

1. Generate your QR code: Use a free QR code generator like qr-code-generator.com. Enter your game URL (e.g., mycorporatetrivia.com/play/SMITH)
2. Open Canva: Create a new design (4x6 inches for table tent, 5x7 for standing card)
3. Add your corporate details: Names, date, corporate colors, a decorative border
4. Place the QR code: Upload your QR code image and center it prominently
5. Add instructions: "Scan to play corporate trivia!" and your backup join code
6. Print: Use Canva Print or download as PDF and print at FedEx/Staples

Option 3: Order Professional Cards

For the most polished look, order custom cards from:

• Vistaprint: Upload your design, order in bulk, fast shipping
• Minted: Premium corporate stationery that matches your invitations
• Zazzle: Affordable custom printing with templates

Order at least 2 weeks before the corporate for shipping buffer.

What to Print On: Paper Stock Guide

• Cardstock (110lb): Best for standing tent cards. Sturdy enough to stand on its own
• Matte photo paper: Rich color reproduction, fingerprint-resistant
• Glossy photo paper: Vibrant colors but can be hard to scan under certain lighting (glare)
• Regular printer paper: Works in a pinch but looks less polished

Design Tips for QR Table Cards

• Make the QR code big. At least 2x2 inches. Tiny QR codes are hard to scan from a distance, especially for older attendees
• Use high contrast. Black QR code on a white background works best. Avoid placing QR codes on busy patterns or dark backgrounds
• Add a fallback. Always include a text URL or join code (e.g., "Or visit mycorporatetrivia.com and enter code SMITH") for attendees who can't scan
• Match your corporate palette. Use your corporate colors for borders, text, and decorative elements — but keep the QR code itself black and white
• Include brief instructions. "Scan with your phone camera to play!" — don't assume everyone knows what QR codes are
• Test before printing. Print one card and scan it from 2 feet away. If it works, you're good

How Many Cards to Print

• One per table: Minimum. Place in the center where everyone can see it
• Two per table: Better. One at each end of a long rectangular table
• One per person: Overkill — but great for bridal showers or small events
• Extra: Print 10% extra for the bar area, lounge, and as backups

Where to Place Table Cards

• ✅ Center of each dining table (next to the centerpiece)
• ✅ At the bar area (for cocktail hour)
• ✅ Lounge seating areas
• ✅ Near the sign-in / guest book table
• ✅ On the presenter screen as a backup (display the QR code on the TV too)

Common Mistakes to Avoid

• Printing the QR code too small: This is the #1 mistake. Make it at least 2x2 inches
• Using a colored QR code: Colored QR codes look cool but scan unreliably. Stick with black
• Printing on glossy paper: Glare from venue lighting can prevent scanning
• Not testing at the actual venue: Different lighting conditions affect scanning. Do a test run during your venue walkthrough
• Forgetting the text fallback: Always include the URL and join code for attendees who can't scan QR codes